Registering a new journal with Crossref

Content Registration
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This XML is malformed. Are you downloading the XML from OJS and then opening that XML in an XML editor before saving it and then submitting it to Crossref? I think that is the issue. The process of saving it and then opening in your XML editor is inserting formatting into the header of the XML file that is causing it to fail when you submit it to us.

When I open the file in my XML editor, I see errors in the header, but when I remove those and save the XML file that sorts out the formatting issues, as you can see from the updated file attached.

-Isaac

crossref-20260104-074622-articles-48_FIXED.xml (44.9 KB)

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Thank you so much, Dr. Ishaq. You solved my problem with 16 journals. In this case, when downloading the XML file, I will review it before the submission process.

في أربعاء، 7 يناير، 2026 في 6:01 م، كتب Isaac Farley <notifications@crossref.discoursemail.com>:

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Dear Crossref,

This is to inform you that we lost everything in my laptop, so please send article deposit doi link please

Thank you

CMJ Publishers

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Hi @quarries.cmjpublishe, we’re so sorry to hear about your lost data!

We have two DOI helper tools for members:

  • For journals with ISSNs, you will want to use the new Metadata Manager (tutorial here)
  • For journals without ISSNs and other materials like books, reports, etc., you will want to use our Web Deposit Form (tutorial here)

Please let us know if you have any other questions.

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48

Hello!
Our university is launching several new journals. We already host metadata for two of our journals, but I joined this project a year ago and haven’t registered the journal from scratch. Could you please tell me how to do this? One of the new journals has already received ISSN.

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Добрый день!

К сожалению, пока сама не разобралась

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The journal is titled “The Journal of Applied Computer Science & Technology (JACST).” The journal is owned by Abylkas Saginov Karaganda Technical University.
The journal is published biennially.
The language of publication is English.
The journal’s distribution region covers the Republic of Kazakhstan, the CIS countries, and an international audience. Publication method: electronic and online. Open Access CC-BY 4.0 license terms and conditions. ISSN: 3107-1503
Linking ISSN (ISSN-L): 3107-1503

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First, you have to configure the DOI number pattern (Prefix:Suffix) for your journal. second, you have to prepare metadata of journal articles in excel. Then, fill the ‘web deposit form’- from data prepared in excel file, where XML file will be generated, which you have to upload to register your DOIs.

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Hi all,

Thanks for your questions. I know a lot of people are subscribed to this thread and may be getting emails whenever someone replies to it. If you do not want to be receiving these emails, please visit the thread here and locate the little bell icon:

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Returning to your question, @b.beysembaeva: Because your journal, The Journal of Applied Computer Science & Technology, already has an ISSN assigned, we would strongly recommend using our new Metadata Manager to register your DOIs (tutorial here). It looks like Abylkas Saginov Karaganda Technical University has already been using this tool to register DOIs for your other two journals!

The process of registering DOIs for a new journal is essentially the same as registering DOIs for an existing journal; the only thing to be careful of is that you enter the journal title exactly how you want it to appear, as you cannot manually change the journal title later if, for example, you make a typo or decide that the acronym (JACST) should (or shouldn’t) appear within the registered title of the journal.

Otherwise, the steps are the same: you’ll enter details about each article, its DOI, references, and then submit, and your DOIs should be working within 1-2 minutes.

If anyone has any other questions about registering DOIs for a new journal via the new Metadata Manager or some other way please let me know!

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"Dear Crossref Community users
I hope this message finds you well. My name is Jawad Anwari, Farah
Research and Scientific Journal’s Managing director, and I am working
with Farah University. We are currently in the process of setting up our
DOI registration workflow and I would greatly appreciate some guidance
from your expertise.
Specifically, I am seeking assistance with:
• [Example: Suffix construction] – We want to ensure our DOI suffixes
follow best practices for being short and ‘opaque’.
• [Example: Metadata deposit] – We are using [OJS] and have encountered
a minor issue with [specific step].
I have already reviewed the Crossref documentation, but I wanted to
reach out to the community to see if anyone has insights or a similar
experience that might help clarify the best path forward.
Thank you very much for your time and for the support you provide to the
scholarly community. I look forward to your guidance.
With best regards

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Dear Jawad Anwari,

Thank you for your message and for reaching out to the Crossref Community. It is a pleasure to see Farah University and Farah Research and Scientific Journal actively establishing a DOI registration workflow, as this is a crucial step toward ensuring global discoverability, persistence, and interoperability of scholarly content.

Regarding DOI suffix construction, one widely adopted and practical approach is to create suffixes that are:

  • Short, stable, and opaque, avoiding semantic elements that may change over time.

  • A commonly used model includes combining:

    • the journal initials,

    • volume number,

    • issue number,

    • page range or article number, and

    • the first letter of the corresponding author’s surname.

For example, a DOI suffix might follow a pattern such as:
frsj.2025.3.1.45a

That said, it is important to emphasize that Crossref allows a very broad design space for suffix construction. Many publishers use alternative models such as purely numeric identifiers, internal article IDs, or UUID-like strings. The key requirement is consistency and permanence, rather than a single “correct” structure.

Concerning metadata deposit, Crossref supports multiple well-established and equally valid workflows, allowing publishers to choose what best fits their technical capacity:

  • OJS Crossref Plugin – enables direct export and deposit of metadata from within OJS, which is the most common and convenient method for journals using this platform.

  • Web Deposit Form – suitable for smaller volumes of content or manual deposits.

  • XML Upload – depositing Crossref-compliant XML files generated manually or via third-party tools.

  • Metadata Manager – a user-friendly interface for structured metadata entry and DOI registration without XML handling.

All of these methods are fully documented, and the overall deposit process is intentionally designed to be transparent, guided, and technically lightweight. With minimal initial setup, publishers typically find the workflow straightforward and efficient.

I encourage you to continue consulting the official Crossref documentation and community resources, as they provide step-by-step guidance for each option. Should you require more specific advice (for example, OJS plugin configuration or XML validation), the community will be glad to share practical experiences.

Wishing you every success in implementing your DOI infrastructure, and welcome once again to the Crossref community.

With kind regards,
Lazar

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55

Dear Sir or Madam,

We are the editorial board of Historical Studies Journal. We would like to assign DOI links to the articles published in our journal.

Could you please inform us about the procedures required to obtain DOIs, as well as the necessary conditions and requirements?

We would appreciate your guidance and look forward to your response.

Kind regards,
Editorial Board
Historical Studies Journal

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Hi all,

Thanks again for your questions and responses! As a reminder, if you are subscribed to this thread and do not wish to be, please visit the thread, select the bell icon on the right side or bottom of the page (placement may differ) and select the ‘Muted’ option. This will prevent future emails about this thread from being delivered to your inbox.

@FRSJ and @historical, I will reply to each of your questions separately in different comments under this one.

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57

Hi @FRSJ!

@lazar has already answered some of your questions but I wanted to add a few more notes.

If you’re looking to create short, opaque DOI suffixes in line with our best practices documentation and you are hosting your journal on and registering your DOIs/metadata via OJS, we strongly recommend that you use OJS’s DOI assignment capabilities. In OJS version 3.4 and later, you have the option to select a suffix pattern for your DOIs (see step 8 here). Of those options, selecting ‘Default’ will result in DOIs with fully opaque random eight-character suffixes, like 10.#####/CSPQ0792. (This may also be possible in OJS 3.3 and earlier versions; unfortunately as OJS isn’t a Crossref product, I don’t know everything about it, but if any OJS 3.3 users can confirm whether this is an option in this version, that would be helpful!)

You mentioned that you are also having difficulty with your automated deposits. Are you receiving any error messages? A 401 error is one of the most common errors OJS users face; it comes from depositor credentials that are not correctly configured. My colleague @eatoni has written some guidance about resolving this error here.

If you are encountering a different error or problem with your deposits, could you tell us a little bit more about the specifics? We’ll be happy to help troubleshoot.

Thanks!

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58

Hi @historical, you wrote that you wished to register DOIs for your Historical Studies Journal. How you do this will depend on how you host your journal.

First, can I confirm whether your organization is already a member of Crossref? You must be a member of Crossref to register DOIs and deposit metadata, so if your organization is not yet a member you should read more about applying for membership (either as a sponsored member or as an independent member) here.

Once you have joined Crossref (or if you have already joined Crossref) you may begin registering DOIs for articles in your journal. There are several different ways to do this. If you host your journal via OJS, Scholastica, or another platform that has built-in deposit features, the platform can do most of the work for you once you’ve correctly configured your Crossref depositor credentials.

If you host your materials on a platform that does not automatically assign DOIs and deposit metadata for you then you will need to submit your DOIs/metadata to us some other way. We have two manual methods. For journals with ISSNs, you will want to use the new Metadata Manager (tutorial here). The new Metadata Manager is a very user-friendly tool that lets you input information in individual fields (article title, author surname/given names, affiliations/ROR IDs, ORCiD IDs, abstracts, references, the DOI itself, etc.). It also allows you to load DOIs that you have registered in the past if you ever want to update or enrich their metadata.

I hope this is a helpful starting place! If you have any other specific questions about registering DOIs please let me know.

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